Setting up an out-of-office message

MAILBOX 20-027

What you need to know

If you are absent for a few days (e.g. due to vacation, business trip, etc.), you can set up an automatic message to inform the senders of your emails.

What you have to do

  1. Log in with your HFU account to the OWA (=Outlook Web App) web interface at External link opens in a new window:mailbox.hs-furtwangen.de.

    • Please note that the out-of-office message cannot be set up directly in Outlook, but only via the web interface.

  2. Select the gear icon (top right) and “Options”, see Figure 2.1.

    • 2.1

  3. Select the “E-mail” - “Automatic replies” option in the side menu, see Figure 3.1.

    • The advanced settings for setting up automatic responses are displayed.

  4. Activate “Send automatic reply” and then enter the desired absence period and the reply message (see Figure 4.1).

    • 4.1
      Enlarge image
      Check the “Send automatic replies” option

      Enter the data

  5. Complete the process with “Save”, see Figure 5.1.

    • The out-of-office message is set up.

Problems or questions?