OPUS - Repository for teaching and academic staff

What you have to do

1. Log in to the External link opens in a new window:HFU intranet to use the digital services of the HFU libraries. 

   • To use the External link opens in a new window:digital services at HFU, you will need an External link opens in a new window:HFU account. 

   • When you log in for the first time, set a password and register a two-factor authentication key. You can find detailed instructions here: External link opens in a new window:https://howto.hs-furtwangen.de/en/hfu-account/

2. Select External link opens in a new window:OPUS-HFU in the service overview. 

3. Select "Publish" on the menu.

4. Select the appropriate document type for your work.

   • Fields marked with a red asterisk (*) are required.

   • If the publication has a DOI, please select the document type *DOI-Import*.

5. In the "Upload document(s)" field you can upload the full text of your document.

   • If no document is uploaded, the library checks whether the publication is available elsewhere and links the full text.
     The linking is not a second publication.

     Otherwise only the bibliographic data of the publication will be listed in OPUS.

   • For documents with multiple authors, the consent and publication rights of all authors are required. Please check in advance.

6. Confirm that you have read and agree with the External link opens in a new window:legal notice.

7. Click "Continue to next step".

   • The "Publish" input mask opens.

8. If you selected the document type *DOI import*, enter the DOI in the field and click on the “Get metadata from Crossref” field.
    

   • The bibliographic data is automatically entered in the correct input fields.

9. Please enter your surname and email address (mandatory fields) in the following fields under contact details of the owner.

10. If you did not select the DOI import document type, select the language of the document content.

11. Enter the main title of your publication.

    • If you also wish to enter a translation of the title, click "Add another title" and enter the corresponding title in the additional field.

12. Enter the abstract of your document in the "Abstract(s)" field.

    • If you would like to add an abstract in an additional language, click the "Add another abstract" button.

13. All authors of the publication are entered in the "Authors" field.

    • Enter your FIRST and LAST names. Surnames and first names must be written out in full.

    • To enter multiple authors, click "Add another author".

    • If you know your External link opens in a new window:ORCID or External link opens in a new window:GND ID, enter it in the corresponding fields.

14. Enter the year of publication in the "Year of completion" field.

15. In the "Title of parent work" field, enter the title of the journal in which your scientific paper was published.
    Example: Journal of Biomedical Engineering

    • For all conference publications (conference papers, proceedings, conference volumes), enter the exact name of the conference here, as well as the conference date and location.
      Example: International Conference on Micro and Nano Engineering, September 19-23, 2016, Vienna, Austria.

16. If possible, enter the volume and year of the journal in the "Volume" field.

17. If possible, enter the issue (issue number) of the journal in the "Issue" field.

18. Indicate the first and last pages of your paper.

19. Enter the article number of your publication here.

    • This is now often used for online publications.

20. With the ISSN, journals are clearly marked and permanently identifiable.

21. Enter the External link opens in a new window:DOI (Digital Object Identifier).

22. Enter the External link opens in a new window:URL (Uniform Resource Locator) of your document here.

23. The "Editor" field is NOT filled in the case of journal articles or conference publications.

24. The External link opens in a new window:GND keywords field will NOT be filled out. Use the following “Keywords” field to enter three to five freely defined keywords.

    • Multiple keywords are entered using the 'Add another keyword' button.

25. The "DDC subject group" field is NOT filled out.

26. In the "Space for notes" field under "Remarks", you can add further information about your publication.

    • Remarks are not publicly visible.

27. The Open Access status of an openly accessible publication is entered at this point.

    • When selecting Open Access, a subcategory must be selected with "down".

    • Use "Closed Access" for publications that can only be accessed on a licence-dependent basis.

28. Once you have uploaded your full text, enter a license for the subsequent use of your document.

    • If you have not uploaded a full text, select "Copyright protected".

29. Click "Continue to next step".

    • You will now receive a summary of your information.

30. Check your entries and finish the publishing process by selecting "Save document".

    • Your entries in OPUS are not visible immediately after they have been entered. They will be published later by the OPUS administrators.

    • Once your entry has been published in OPUS, any changes can only be made via the OPUS administrators.

    • Please send any requests for changes to: Email application is started:opus-hfu(at)hs-furtwangen.de.

Problems or questions?