Publishing a course (status), selecting access type, and cataloging

What you have to do

1. Publish course: in your course, above Status, select "Published".

2. Cataloging: Under “Administration,” select the “Metadata” tab.

    

   • The tab will open.

   • The catalog is an attribute-based directory in which courses can be associated with multiple attributes (known as taxonomies).

   • Click on the drop-down menu next to the ‘Subject areas / Catalog’ row.
     Type the desired attribute into the search field (e.g., program code or curriculum semester), and then check the box shown below.

   • The respective attribute(s) is/are displayed in the input field.

   • To delete one or more entries, open the “drop-down menu” again and click “Select” to delete individual properties, or click “Reset Selection” to deselect all entries.

   • Close the dialog box by clicking the selection window again.

3. Open the settings and select the current semester.

   • Under "Administration", select the "Settings" option.

   • The settings open.

   • Click on the “Execution” tab, select “Time Period” under “Implementation Period,” choose the current semester, and save your choices.

4. Select access type: now click on the "Share" tab.

   • In general, you can select the “Private” or “Bookable and Open” sharing option under ‘Sharing’ > “Access for Participants.”
     1. Private = Only users on the member list have access to the course; if necessary, course participants must be added manually via member management.
     2. Bookable and Open Access Type = Access is configured as desired (see below).

   • Under “Access for participants", select the option “Bookable and open sharing type” to grant users access, then save.

   • The "Add offer" window will open automatically.

   • Select the option you want (see below) and click “Create”.

   • >  Guest access = Interested parties without an HFU account can view the content.
     > No registration required = The course is freely available to all HFU members without registration as long as the course status is set to “Published.” No automatic member list is generated — unless you add an enrollment in one or more groups as a course component (see below).
     > Freely available = HFU members (students) can enroll in the course — if desired, only within a specific time period. Users appear as participants on the member list.
     > Access code = HFU members (students) need an access code to enroll — if desired, only within a specific time period. Users appear as participants on the member list.

     If you’re unsure which access option is correct, use the External link opens in a new window:Decision Tree.

   • The configuration of the selected offer type opens.

   • Configure the selected sharing type according to your preferences, and then click “Create” to activate it.

   • To ensure that the materials you upload are accessible only to authorised students enrolled in the course (in accordance with the UrhWissG [ §60), we recommend that you select the “Absolute Date” option under “Custom Conditions” and add a time period during which the enrollment method should be active.

     For courses with a limited number of participants, we recommend using time-limited course enrollment (see Internal link opens in the same window:Inserting an enrolment element (access to a course with a participant limit helpcard (FELIX 30-010)).
     Alternatively, you can set the course access to “private” and manually enroll students via members management (see Internal link opens in the same window:Members management helpcard (FELIX 20-020)​​​​​).

   • Should your course have a limited number of participants? Select the access type “No Registration” and click “Create.” Next, you’ll need to add an enrollment to the course (see Internal link opens in the same window:Inserting an enrollment element (access to a course with a participant limit) helpcard (FELIX 30-010)).

   • Do you want your course to be accessible to guests (people without an HFU account)? Select the “Guest Access” sharing option and click “Create”.

     It may be advisable to additionally protect the course with a password. To do this, add a structure block to the course for which you can set a password (see Internal link opens in the same window:Inserting a structure element  helpcard (FELIX 30-020)).
     You’ll find the guest link on the course’ info page.
     To do this, close the course settings by clicking the red X and open “Course Info” (lightbulb icon) in the middle. For the external links, use the bottom one, which includes “guest”.

   • If you have selected a registration method that requires an access code, you must provide your students with the access code, for example, during the first session.

Problems or questions?