From enrollment to booking method

FELIX 10-031

What you need to know

Using the booking method, students are automatically entered as course participants when the course starts. You can choose between booking the course with or without password protection and can restrict the booking period.
The booking method can replace enrollment in a group, as long as you do not use a limited number of participants or waiting list or other group-dependent course element configurations.
In the long run, the booking method simplifies course handling for you and your students. Ideally, you make the switch when you update your course for a new semester.

What you have to do

  1. In your course, under "Administration" select "Members management" and click on "Members".

  2. Put a check mark in the table header (in front of user name) or select all available rows.

    Keep participants

    1. Click on "Edit".

    2. In the "Member rights..." area, select the "Grant" button in the "Participants" row, and the cross in the group(s) row.

    3. Click "Next" and check the overview before clicking "Next" again.
      Click on "Finish".

      • Participants are removed from the group and enrolled in the course as course participants.

    Remove participants

    1. Uncheck the "checkbox" in front of your name or the name of the co-owners.

    2. Click on "Remove".

    3. Uncheck the box next to "Send email" and click "Remove".

      • The participants have been removed from the group and thus from the course.

    • Click on "Edit".

    • Participants have been removed from the group and entered in the course as course participants.

    • Remove participants: uncheck the box in front of the course owners and click "Remove" above the table.

    • All participants selected are removed from the course.

    • To delete a group, you must be the coach of the group. Check this in the "User role" column. If it does not say "Coach", then click on the 3 gearwheels (on the right) and select "Edit membership". Under "Group memberships", tick the box under "Coach" and confirm with "OK".

  3. Delete the group: Now select "Groups" in the main menu (above beside "Start") and then "My Groups".

    • "Delete" the relevant group by selecting the corresponding checkbox and clicking "Delete".

    • Uncheck "Do you want to inform the responsible persons by email?" and click "Delete".

    • The group is deleted and thus removed from the course.

  4. Open your course again and under "Administration" click on "Course editor". Select the "Enrollment" element and click "Delete" on the right. Confirm with "Yes".

    • The course element appears crossed out.

    • Check whether a problem is reported in the "Status message" (top right) (red number instead of green tick). There may have been a group dependency in the visibility and/or access of other course elements. Delete these group dependencies before you publish in the next step.

  5. Click the red cross in the upper right corner to close the course editor. Select the "Publish automatically" option to publish the change. 

  6. In your course, under "Administration", select "Settings" and click on the "Share" tab.

    • The share area of the course opens.

  7. Delete the "Release type without booking".

  8. Select the offer type "Access code" or "Freely available" and click "Create".

    • The window for configuring the selected booking method opens.

  9. Select "With time restriction" under Period and enter the start and end date of the booking in the fields that open.
    For the "Access code" booking method choose a meaningful access code.

    • At the end of the booking period, if set, the course is only accessible to students who have already booked. Latecomers can be entered manually via the Members management (see Helpcard Internal link opens in a new window:20-020).

  10. To complete the selected booking method, click "Create".

    • You can check your entry in the "Offer" area.

    • Don't forget to give the access code, if set, to your students.

  11. Close the Administration with the red cross (top right).

Problems or questions?