Inserting an enrolment element (access to a course with a limited number of participants)

FELIX 30-010

What you need to know

With the help of the "Enrolment" course element, you can enable access to a course that:
... is limited to a certain number of participants and / or
... has a waiting list and / or
... manages several groups (e.g. two study programmes).

In all other cases, use the simpler "Bookable" method (see Helpcard 10-030). With the booking method, students are automatically entered as course participants when the course is started. You can find out which access method is the "right" one for your course by using our decision tree.

The "Enrolment" course element can also be used for setting up groups. Then please follow Helpcard 30-015.

What you have to do

  1. In your course, click on "Course editor" under "Administration" (top left).

    • The course editor will open.

  2. In the course structure (left), activate the element with the "cube symbol" that bears your course title.
    Under "Insert course elements" (above) in the "Administration and Organisation" category select the "Enrolment" element. Alternatively, you can use the "Quick-Add" search function.

    • The enrolment is now inserted as the first element in the course structure below your course title (cube icon).

    • You can also move the element later by dragging and dropping.

  3. To rename the course element, in the "Title" field enter the title you want to be displayed in the course. If necessary, abbreviate the title in the "Title in course menu" field. "Save" your entries.

    • The "Title in course menu" will be displayed in the menu on the left. Since the menu has a fixed width, a maximum of 25 characters is recommended.

    • Under "Insert additional information" below, you can enter, for example, learning objectives and instructions for learners.

  4. In the "Access" tab, activate "Depending on date" and set a "from" and "to" date. Enrolment in your course is possible only during this period.

    In the "Visibility" tab you can indicate the date dependency under "Information if visible and no access".

    • In the "Visibility" tab, you can indicate the date dependency under "Information if visible and no access".

    • The person enrolling will be informed of the enrolment period here, so can see, for example, if the fixed period is over, or it has not started yet.

    • If you are copying the course for the next semester, you must renew this date.

  5. Click on "Create" under "Configuration" in the "Learning groups" area.
    If you have copied your course, you can click on "Select" and select the copied, already existing group.

    • The group name should contain the course title incl. name of the lecturer (but without semester), since students often call up the courses via the groups e.g. "TN_Marketing(Schmidt)").

    • When creating the group, specify the "Maximum number of participants" or the "Waiting list" or "Moving up automatically" option if necessary. These options can also be set or changed afterwards under "Administration" > "Members management" > "Groups".

  6. After creating a new group, click "Finish" (or to select an already created group, click "Apply").
    "Save" the displayed selection in the course element.

    • If you create/activate multiple groups, participants can enter themselves in one of the groups. Make a check mark at "Allow multiple enrolments", then you can define the number of groups.

    • You can disable the "Delisting permitted" option. In this case, you prevent a person from enrolling in the course or group during a certain period, viewing the content, and then leaving the course or group without a trace and without being listed as a participant.

    • With the "Allow custom order" option the groups can be put in a specific order.

    • In the displayed overview table, you can also delete groups again using "Remove".

  7. Access to subsequent course elements should be restricted according to group.

    • The easiest way to achieve this is by means of a structure element under the enrollment, in which access is restricted to the created group(s) (see Helpcard 30-020): All course elements subordinate to this structure element are then only accessible for the groups that have been stored in the structure element.

    • If you have created several groups and certain course elements should only be accessible for certain groups, you can - even without inserting a structural element - configure access for each group within the individual course elements under the "Access" tab.

  8. Click the red cross (top right) to close the course editor. Select the "Publish automatically" option to publish the change.

    • Students cannot enroll in the learning group(s) in the course view via the module "Enrollment" until the changes have been published.

  9. Lastly, you will need to set your course status to "Published" and share it:

    • Change the "Status" to "Published".

    • Under "Administration", bring up the "Settings" and the "Share" tab.
      Select "Bookable and open offers" and save.

    • Click on "Without booking" and on "Create".

    • The share method "Without booking" is added.

Problems or questions?