Inserting a form

FELIX 30-175

What you need to know

Forms can be used for registration to events (WPV, lectures, etc.), personalised feedback, consent forms, or confirmations.

Using the course element "Form", a questionnaire can be added to a course and then filled out by participants. The course owner can put a time limit on the completion of the form. Participants have the option to continue editing the form later by storing the data temporarily (of course, only within the time period set, if any).
The form can be filled out only once without reopening by the course owner. Results are personalised. Personalisation means the form cannot be filled out by guests (people without an HFU account).

If you would like to collect the results anonymously or also include guests in the survey, then include the created questionnaire form in the "Survey" module (see Helpcard Internal link opens in the same window:30-170).

For information on creating a questionnaire with associated question formats, see Helpcard 40-210.

What you have to do

  1. In your course, click on "Course editor" under "Administration" (top left).

    • The course editor will open.

  2. In the course structure (left), activate the course element under which the new element is to be inserted.
    Under "Insert course elements" (above) in the category "Assessment" select the element "Form". Alternatively, you can use the "Quick-Add" search function.

    • You can also move the element later by dragging and dropping.

  3. To rename the course element, enter the title that is displayed in the course in the "Title" field. If necessary, abbreviate the title in the "Title in course menu" field. "Save" your entries.

    • The "Title in course menu" is displayed on the left side of the structure. Since the structure is fixed to a certain width, a maximum of 25 characters is recommended.

    • Under "Insert additional information" you can enter e.g. learning objectives and instructions for learners.

  4. Click on the "Form" tab and "Choose, create or import" a questionnaire (see Helpcard 40-210).

    • At "Participation until" you can define the period during which the form can be filled out.

    • If you activate the "E-mail confirmation" and tick the "Participants" box, an automatic email will be sent to the corresponding participant after completion, in which the participant confirms completion of form xy in course xy and the completed form is sent as a PDF attachment.
      If the other user groups are also ticked, they will also receive all triggered emails.

  5. Click the red cross (top right) to close the course editor. Select the "Publish automatically" option to publish the change. 

    • Participants can now fill out, store temporarily, or "Save and finish" the survey.

    • Resetting/reopening forms: data can be reset for all participants or for individual participants (via the three-point menu at the end of the line). In the three-point menu, the form can be reopened for editing for individual participants.

    • The results of the participants can be viewed by the course owners directly in the course element or exported as an Excel table.

Problems or questions?