Inserting a calendar

FELIX 30-180

What you need to know

Calendars can be used in groups (add in group administration as tool) as well as in courses.
The following Helpcard explains how to use the "Calendar" module to coordinate events within a course (see steps 1 - 12).

Step 13 explains how to maintain several independent calendars within one course (use case e.g.
(Use case e.g. course X sees only calendar X, course Y sees only calendar Y, both courses are organized in one course).

In addition, in your personal area (top right, by your avatar) you will find your personal calendar (contains all dates of all groups and courses you are a member of) (see step 14).

With the I-Cal feed, calendars can be integrated into another (step 15).

By subscribing, users will be notified about new entries (see Helpcard Internal link opens in the same window:20-070).

What you have to do

  1. In your course, click on "Course editor" under "Administration" (top left).

    • The course editor will open.

  2. In the course structure (left), activate the course element under which the new element is to be inserted.
    Under "Insert course elements" (above) in the category "Administration and organisation" select the element "Calendar". Alternatively, you can use the "Quick-Add" search function.

    • You can also move the element later by dragging and dropping.

  3. In "Title and description" in the "Short title" area, enter the title that you want to be displayed in the course structure (on the left). "Save" your entries.

    • The "Title in course menu" is displayed on the left side of the structure. Since the structure is fixed to a certain width, a maximum of 25 characters is recommended.

    • Under "Insert additional information" you can enter e.g. learning objectives and instructions for learners.

    • Under "Visibility" and "Access" you can regulate the visibility and access to the element if required, e.g. depending on the group or date (see Helpcard 30-002).

    • If you want participants to edit the calendar, grant them the right to do so in the "Calendar configuration" tab.

  4. Click the red cross (top right) to close the course editor. Select the "Publish automatically" option to publish the change. 

    • The new element is not displayed in the course view until it has been published.

  5. Create your dates in the course view. Click on a desired date.

    • The "Appointment details" will open.

  6. If you have groups that belong to your course and in which you have added a calendar as a tool (see Helpcard Internal link opens in the same window:20-010), you can choose from several calendars in "Calendar".

  7. Give the appointment a title and, if necessary, a description and a location.

  8. If necessary, change the colour of the appointment.

  9. Select whether the appointment is "all day" or at a specific time.

    • If the event does not take place all day, it can be helpful to write the "to time" in the title. Otherwise, the time slot may not be immediately visible in the "Month" view.

  10. If you want to create a regular appointment, enter the desired frequency as well as an end date for the regular appointment at "Repeat".

  11. We recommend leaving the "Visibility" set to private.

    • "Private" in the case of a course calendar includes the people who have access to the course and when creating an appointment in the group calendar includes the people who have access to the group. So it is usually not necessary to set the appointment "public".

    • The appointment will be created with the requested information.

  12. A created appointment can be edited (and then deleted) or also moved with "Drag & Drop".

    • Via "Edit" you can add links to external documents and with course calendars, also to course elements.

  13. You need several independent calendars within one course?
    You can achieve this using group calendars.

    • Bring up the Members management via the Administration and there under "Groups" bring up the respective group.
      Add a calendar in the respective groups under "Administration" > "Tools".

    • By default, only group administrators can edit the calendar. If the group members should also be able to edit the calendar (in the group or later in the course), then you have to select "All members" in the section "Configure calendar write permission".

    • Create the dates in the groups or in the course calendar.

    • Add a course calendar as described in steps 1-4.

    • Create appointments in the groups in the respective calendar: Leave the visibility here also on "private".

    • Create appointments directly in the course calendar: There, as described in step 6, select the respective group calendar and leave the visibility there on "private" as well.
      In this configuration, you as the owner can see all appointments of the groups in your course calendar, but the group members will only see the respective appointments of the group they belong to in the course calendar.
      If all group members should also be able to see the events of the other groups, the events have to be set as "public".


    • Within the course calendar, you can thus make appointments visible to different groups and only have to administer one calendar.

  14. You want to view your personal calendar? You can find it in the upper right corner when you expand your avatar.

    • To integrate it into your toolbar in FELIX, click on your avatar and open the settings. Scroll to User tools and activate the "Calendar". At the next login, you will find it clearly visible on the left side of your profile.

    • With a click on the gear icon you can show and hide individual calendars and decide whether the calendars are integrated in the aggregated calendar feed. With the aggregated calendar feed, you can export your FELIX appointments to another calendar.

  15. By clicking on the ical icon in a single course or in your personal calendar, you can integrate a specific calendar or the aggregated calendar into another calendar via the iCal link.

Problems or questions?