Inserting a calendar

FELIX 30-180

What you need to know

With the "Calendar" course element you can coordinate appointments within a course.
A calendar is also available to you within a group if you add it as a tool.
In addition, you will find your personal calendar in your personal area (top right, by your avatar) (contains all appointments of all groups and courses you are a member of).

Please note: If you need several, independent calendars in one course, you must not insert the Calendar course element several times. You must do this by means of groups and group calendars (see step 13).

What you have to do

  1. In your course, click on "Course editor" under "Administration" (top left).

    • The course editor will open.

  2. In the course structure (left), activate the course element under which the new element is to be inserted.
    Under "Insert course elements" (above) in the category "Administration and organisation" select the element "Calendar".

    • You can also move the element later by dragging and dropping.

  3. In "Title and description" in the "Short title" area, enter the title that you want to be displayed in the course structure (on the left). "Save" your entries.

    • Under "Visibility" and "Access" you can regulate the visibility and access to the element if required, e.g. depending on the group or date (see Helpcard 30-000).

    • If you want participants to edit the calendar, grant them the right to do so in the "Calendar configuration" tab.

  4. Click the red cross (top right) to close the course editor. Select the "Yes, automatically" option to publish the change.

    • The new element is not displayed in the course view until it has been published.

  5. Create your dates in the course view. Click on a desired date.

    • The "Appointment details" will open.

  6. You can now select the desired calendar at "Calendar".
    If you have only added one calendar in the course, you cannot make a selection here.
    If you have groups that belong to your course and in which you have added a calendar as a tool (see Helpcard 20-010), you can select from several calendars at this point.

  7. Give the appointment a title and, if necessary, a description and a location.

  8. Select whether the appointment is "all day" or at a specific time.

  9. If you want to create a regular appointment, enter the desired frequency as well as an end date for the regular appointment at "Repeat".

  10. We recommend leaving the "Visibility" set to private.

    • "Private" in the case of a course calendar includes the people who have access to the course and when creating an appointment in the group calendar includes the people who have access to the group. So it is usually not necessary to set the appointment "public".

    • The appointment will be created with the requested information.

  11. A created appointment can be edited (and then deleted) or also moved with "Drag & Drop".

    • The colour of an appointment can only be selected for the entire calendar and only by you individually (via the gear icon above the calendar). The colour you choose will not necessarily be displayed to others.

    • Via "Edit" you can add links to external documents and with course calendars, also to course elements.

  12. You need several independent calendars within one course?
    You can achieve this using group calendars.

    • Add a calendar in the respective groups under "Administration" > "Tools".

    • By default, only group administrators can edit the calendar. If the group members should also be able to edit the calendar (in the group or later in the course), then you have to select "All participants" in the section "Configure calendar write permission".

    • Add a course calendar as described in steps 1-5. If desired, give participants the right to edit the calendar in the "Calendar configuration" tab.

    • Now you have two options to create the appointments. Create the appointments....
      - in the groups in the respective calendar (leave the visibility on "private") or
      - directly in the course calendar. Select the respective group calendar there, as described in step 7, and leave the visibility there on "private" as well.
      In this configuration, you as the owner can see all appointments of the groups in your course calendar, but the group members will only see the respective appointments of the group they belong to in the course calendar.

      If all group members should also be able to see the events of the other groups, the events have to be set as "public".

    • Within the course calendar, you can thus make appointments visible to different groups and only have to administer one calendar.

  13. You want to view your personal calendar? You can find it in the upper right corner when you expand your avatar.

    • To integrate it into your toolbar in FELIX, click on your avatar and open the settings. Scroll to User tools and activate the "Calendar". At the next login, you will find it clearly visible on the left side of your profile.

    • With a click on the gear icon you can show and hide individual calendars and decide whether the calendars are integrated in the aggregated calendar feed. With the aggregated calendar feed, you can export your FELIX appointments to another calendar. By clicking on the ical icon in an individual course or in your personal calendar, you can integrate a specific calendar or the aggregated calendar into another calendar via iCal link.

Problems or questions?

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