Inserting a participants folder

FELIX 30-080

What you need to know

The participant folder enables an easy file exchange between the participants and the coaches.
When creating the course element, two folders can be selected:
(1) the handover folder, which allows participants to hand over files to tutors unseen by other participants, and
(2) the return folder, where tutors can return files to all participants at the same time or individually.

If you would like to distribute one or more tasks to students or groups of students and/or evaluate their solutions in addition to handing them in, use the task or group task folder (see Helpcard 30-090 or 30-100). Do the same if you want to collect memory-intensive files such as videos.

The participant folder is much easier to configure and manage than the task folder.
Within the participant folder files can be set up and subfolders can be created.
A participant folder has a storage capacity of 300 MB.

Please keep in mind that exam-relevant assignments have to be archived outside of FELIX (see Helpcard Internal link opens in the same window:50-020).

What you have to do

  1. In your course, click on "Course editor" under "Administration" (top left).

    • The course editor will open.

  2. In the course structure (left), activate the course element under which the new element is to be inserted.
    Under "Insert course elements" (above) in the category "Communication and collaboration" select the element "Participant folder". Alternatively, you can use the "Quick-Add" search function.

    • You can also move the element later by dragging and dropping.

  3. To rename the course element, enter the title that is displayed in the course in the "Title" field. If necessary, abbreviate the title in the "Title in course menu" field. "Save" your entries.

    • The "Title in course menu" is displayed on the left side of the structure. Since the structure is fixed to a certain width, a maximum of 25 characters is recommended.

    • Under "Insert additional information" you can enter e.g. learning objectives and instructions for learners.

    • Under "Visibility" and "Access" you can restrict visibility and access to the element if required, e.g. depending on the group or date (see Helpcard 30-002).

    • Under "Folder settings" you can make configurations to the submission and return folder.

          > By default, both folders are enabled and participants are allowed to delete and overwrite files.

          > A time window can be defined for the drop-off folder so that file drop-off is only possible during the defined period.

          > The number of documents to be submitted can be restricted.

    • Folder structures can be configured under "Template settings" (e.g. theme X, theme Y).
      > To do this, click on "Create subfolder" in the desired category.

  4. Click the red cross (top right) to close the course editor. Select the "Publish automatically" option to publish the change. 

    • The new element is not displayed in the course view until it has been published.

  5. Select the "Participant folder" in the course view.

    • With the download icon (top right) you can download the overview table as an excel file.

    • "Groups" (top left) allows you to filter the student listing by their group affiliation (if there are groups in the course).

    • To "Download multiple folders" , check the corresponding participants (or select all participants by clicking in front of "Username" in the table header). Click on "Download multiple folders". You can save or archive the selected participants folders as a zip file on your computer.

    • To distribute a file to multiple people, tick multiple or all people (click in front of "Username" in the table header).
      With "Distribute document to multiple persons" you can distribute a file to multiple return folders at the same time.

Problems or questions?