Uploading hidden videos and making them accessible for groups

MEPO 10-040

For Use

The media portal is still online. However, it is currently not possible to log in to the media portal. Please contact FELIX support (felix-support@hfu.eu).

What you need to know

The Furtwangen University media portal offers lecturers the opportunity to make videos available.

You can upload videos as follows:
- visible to (university) public
- "hidden" (see Helpcard 10-030)
- "password protected" (see Helpcard 10-035)

Furthermore, you can make videos available only to a specific group (see Helpcard 10-040) (as described in these instructions).
To do this, you need to set up this group in the media portal and invite all students to this group. Note: Password protected videos cannot be added to a group. Therefore, upload the videos hidden as described in step 8.

Formats and file size:
The following video formats are supported by the media portal: .avi, .wmv, .mov, .flv, .mpeg, .mpg, .m4v, and .mp4.
Currently, videos up to 2 GB in size can be uploaded.

What you have to do

  1. Log in to media.hs-furtwangen.de with your HFU account.

    • To be able to upload videos, your user profile must have moderator rights.
      If you do not have the necessary permissions, you must request them via the Service desk (https://servicedesk.hs-furtwangen.de/) in the "Media Portal" queue.

  2. Create a group by clicking the "Create group" button in the "Groups" tab.

    • The "Create Group" page opens.

  3. Choose a meaningful title for your group and add a description.

  4. You have two options for making the group you are about to create accessible to the students.
    Option 1: You create a "public" group, in which the students themselves can join (if desired, the memberships can be confirmed by you) (see step 5). After all students to whom you want the video to be accessible (e.g. of your (FELIX) course) have joined the group, set the group to private (see step 6).

    Option 2: You create a private group in which you manually add the students (see step 6 and 7).

  5. Create a (temporary) public group: set the publication of the group to "public". Under "Membership", change the default option to "No restrictions on memberships (recommended)", if you do not want to confirm every participating student, and save your entries.

    • You can remove students from your group at any time.

    • The group view opens. Under "Manage Media" you can add already uploaded videos to the group (step 8 and 9).

    • Instruct your students in your (FELIX) course to log in to the media portal, if necessary within a specified period of time, and join your group in the "Groups" tab.

    • When all students have joined the group, go to the settings. Set the group to private and hide it in the overview (step 6).
      Now the group can no longer be found. Students can still be invited to the group by you (step 7).

  6. Create a private group: set the publication of the group to "private" and activate the "Hide in overview" option under "Visibility" and save your entries.

    • The group view opens. Under "Manage Media" you can add already uploaded videos to the group (step 8 and 9).

  7. Inviting the students to your group:
    You must now invite students to your group individually. To do this, click on "Send invitation" at the top right and enter at least three characters of the HFU user name of the desired person in the "username" field. A suggestion for the respective abbreviation will be made. Select the desired person, enter a message text in the " Your message " field and click on "Send invitation". The students will receive an email and can then confirm the invitation with the link of the group.

    • The prerequisite is that your students have logged in for the first time so that the users can be found in the media portal.
      So ask your students, if they have not already done so, to log in once under media.hs-furtwangen.de.

    • You can easily download the usernames of your students from your FELIX course. To do so, click in your FELIX course under "Administration" in the "Members management".
      Click on the download button in the tab "Participants" right above the table and you will be offered an Excel table for download. In the first column of this table you will find your students' user names.

    • Once your students have "Accepted" the invitation, they will appear in the group's "Profile" under "Members".

  8. To provide videos to your group, you must first upload them to the media portal as a hidden video via the "Upload" button. If you want to embed the video into a FELIX course, leave the "Guest" activated under Media permissions. (see Helpcard 10-030).

    • Depending on the file format and file size, there may be a delay before the video becomes visible.

    • It may be helpful to disable an existing VPN connection to speed up the upload.

    • For more information on "Video does not appear", see the FAQs (FAQ Helpcard MEPO-1010).

  9. To provide a video to a group, you need to access it from the "Groups" tab.

    • Then click on the "Manage media" tab in the group.
      There you can use the "Add media" button to make available a video that you have already uploaded in advance. You can also delete media from a group at this point.

    • The video is now also in the "Media" tab of the group and can be streamed there by members.

    • All the settings you made for the video in "My Media" remain for the video (e.g., media permissions, scheduled publishing).

  10. You can also share the link to a media in the group for group members.
    To do this, proceed as follows:

    • In the group, call up the video under the "Media" tab.

    • There, click on "Share".

    • Make sure you are in the group and not under your profile in "My Media".
      Make sure that the group is private and no longer public.

    • Copy the perma-link (not the direct link) and make it available in FELIX for example via a link list.

    • If the perma-link is passed on, it can only be opened by group members of the group created in the media portal - even if it is passed on to third parties without permission.

Problems or questions?