Uploading videos - public / university only visibility

MEPO 10-020

What you need to know

The Furtwangen University media portal offers lecturers the opportunity to make videos available.

You can upload videos as follows:
- visible to (university) public (as described in these instructions)
- "hidden" (see Helpcard 10-030)
- "password protected" (see Helpcard 10-035)

Furthermore, you can make videos available only to a specific group (see Helpcard 10-040).

If videos are uploaded publicly, they can be found on the start page of the portal as well as in the assigned category(ies) and via the search function even for guests without HFU login. Access to publicly uploaded videos can also be configured to be public only for the university so that only HFU members can view the video.

Formats and file size:
The following video formats are supported by the media portal: .avi, .wmv, .mov, .flv, .mpeg, .mpg, .m4v, and .mp4.
Currently, videos up to 2 GB in size can be uploaded.

What you have to do

  1. Log in to media.hs-furtwangen.de with your HFU account.

    • To be able to upload videos, your user profile must have moderator rights.
      If you do not have the necessary permissions, you must request them via the Service desk (https://servicedesk.hs-furtwangen.de/) in the "Media Portal" queue.

  2. After successful registration, click on the "Upload" button in the upper right corner.

  3. Click "Add file" or drag and drop the video you want to upload.

    • Make sure your video is in an appropriate format (.avi, .wmv, .mov, .flv, .mpeg, .mpg, .m4v, and .mp4) and is no larger than 2 GB. Compress files that are too large, if necessary (see Helpcard 10-010).

    • It may be helpful to disable an existing VPN connection to speed up the upload.

    • Legally protected or offensive content is not allowed.

  4. After you have selected your video and it is uploaded, you will need to add some basic information.
    Required fields are marked with *, these include: Title, Description, Tags and Category.

    • Choose a meaningful title for your videos.

    • Add a description text which summarises the content appropriately.

    • Using tags enables your content to be more easily found in the search function. For this purpose, use keywords that are as concise and topic-specific as possible.

    • Assign a category to your videos. This can make it easier to search for your videos. It is also possible to assign multiple categories.

  5. If necessary, you can add a preview image (so-called thumbnail) (possible formats: png, gif, jpg) to your videos. To do this, click the "Browse" button under the tags in the "Thumbnail" section and select an appropriate image in the dialog box that appears.

  6. By default, your video is visible to all (including non-logged-in) users - "Public" is preset under "Publish".
    You can restrict the circle of users by means of the "Media permissions" (see step 7).

    • Public = The medium is publicly visible and appears on the home page of the portal. It is listed in the categories and can be found via the search function. Access can be restricted to individual user groups using the media authorisation (see step 7).

  7. By means of the "Media permissions" you can restrict the circle of users.
    By default, guests (without HFU account), administrators, moderators and users can access the video.

    • If you want your video to be inaccessible for guests, you must uncheck the "Guest" checkbox.

  8. If you want your publicly visible videos to be visible only for a certain period of time, you can set this in the "Time-controlled publication" area. To do this, enter a start/end date or select the date via the calendar at the end of the line.

  9. With a click on "Publish" your video will be uploaded and first encoded.

    • Depending on the file format and file size, there may be a delay before the video becomes visible.

    • For more information on "Video does not appear", see the FAQ (see FAQ Helpcard MEPO-1010).

  10. You can find the uploaded video by clicking on "My Media" under your profile (top right).

    • You can "edit" the video by clicking on the video, and also "delete" and "share" it (via embed code, see Helpcard 10-050/, via perma link, see Helpcard 10-060).

  11. Our recommendation is: embed your videos via embed code into FELIX (for more information see Helpcard 10-050).

Problems or questions?

IMZ | Learning Services
Your contact for innovative teaching

FU C1.10 | VS C1.01 | TUT A3.04

Log a support request with the Service Desk under "Medienportal" at servicedesk.hs-furtwangen.de.