Inserting a group task

FELIX 30-100

What you need to know

Assignment and organisation of tasks

The "Grouptask" course element enables the electronic assignment of tasks to groups of students. Completed assignments can be submitted and graded electronically. The status of the various stages in the process (e.g. assignment of tasks, revision, submission, assessment) can be viewed at a glance at any time.

In contrast to an individual task (see Helpcard 30-090), the group task allows you to organise the submission of a group task. All group members then have access to the sub-elements of the group task.
With the document editor OnlyOffice, Word, Excel and PowerPoint files can be created and edited together.

In our  video clip we show how to carry out group work in FELIX (e.g. how to create digital groups, what the group task looks like from the participants' point of view). Chapter 7 shows how to insert and configure a group task (instructions also on this Helpcard).

Please remember that assignment grades which count towards examinations must be archived outside of FELIX (see Helpcard: Internal link opens in the same window:50-020).

What you have to do

  1. In your course, click on "Course editor" under "Administration" (top left).

    • The course editor will open.

  2. In the course structure (left), activate the course element under which the new element is to be inserted.
    Under "Insert course elements" (above) in the category "Assessment" select the "Grouptask" element. Alternatively, you can use the "Quick-Add" search function.

    • You can also move the element later by dragging and dropping.

  3. To rename the course element, enter the title that is displayed in the course in the "Title" field. If necessary, abbreviate the title in the "Title in course menu" field.
    "Save" your entries.

    • The "Title in course menu" is displayed on the left side of the structure. Since the structure is fixed to a certain width, a maximum of 25 characters is recommended.

    • Under "Insert additional information" you can enter e.g. learning objectives and instructions for learners.

    • Under "Visibility" and "Access" you can restrict the visibility and access to the course element if required, e.g. depending on the group or date (see Helpcard 30-002).

  4. Under "Workflow", select which groups are allowed to process the task and whether the task is mandatory or optional.
    You can (de)activate the sub-elements explained below in the workflow, which you can then configure in the subsequent tabs. Save what you have selected.

    • Task assignment: Tasks can be uploaded for groups or created in FELIX via OnlyOffice or via video and made available online.
      Submission: Students can work on the assignment together and submit their solutions online e.g. via OnlyOffice (Word, Excel, PowerPoint) (see Helpcard 20-120) or by video.
      Late submission: Group is allowed late submission after the actual deadline.
      Return and feedback: Return corrected assignments with feedback.
      Revision: Groups can resubmit assignments after revision.
      Sample solution: Provide sample solution for all groups.
      Grading: Define group or individual feedback settings with scoring or pass/fail.

    • If you set a date in the "Assignment deadline" field, then the assignment is only available until this date and not beyond. This means that your students must have picked up the "Assignments" by a certain date, otherwise they will no longer be available. By entering a date at this point, you can ensure that the time frame you have defined is at least formally adhered to and that students pick up assignments by the deadline. If you do this, clearly communicate the fact that the assignments are only available until a certain date to your students.

    • Be careful when entering the desired date: when entering dates in FELIX (e.g. submission deadline; assignment/task only available until), you must enter 23:59 for the time (not 00:00) for dates that are to include the date entered. Example: deadline for submission is on 15.10. at 23:59 (including 15.10.). If the 15.10. is entered at 00:00, the 15.10. would not be included.

    • If you select the processing of the task as "optional" in the "Obligation" area, then, if the "Sample solution" sub-element is activated, you can decide whether the sample solution will be visible to all users after a certain time, or only to those who have submitted the task.

  5. Configure the selected sub-elements according to your needs in the corresponding tabs (sub-elements that are not activated are displayed in grey and cannot be edited).

    • Sub-element "Assignment" activated: A task must be uploaded or created online via OnlyOffice or via video in order for the course element to be displayed in the course view. However, if you want the assignment to be visible only at a later point in time, you control this via the visibility of the element.
      You can leave the default setting in the "Type of assignment" section. If you want to assign the same task for all groups, you can also switch to "Automatic task assignment" - then the students do not have to manually select the available task.
      Only change the setting for "Type of sampling" if you actually have the same number of tasks as groups. Then you can set here that each task is assigned to only one group.

    • Sub-element upload: The configuration of the delivery is preset so that students can upload documents.

      It is also enabled to create texts directly in the task course element with the Open-Olat text editor (or with OnlyOffice: Word, Excel, PowerPoint). Solution documents created with (Only)Office can be corrected by owners / supervisors directly in the course element in a copy.

      The option to define a task as a template for submission can be activated. For example, participants can edit an already filled Excel sheet directly in the task course element.
      Optionally, you can also enable the groups to produce and submit a small video via FELIX (with the device's own camera and microphone).

      We recommend activating "Send this text as an additional e-mail" in the "Submit confirmation" section.

    • The "HighScore" sub-element can be configured or used if the "Scoring" sub-element is activated and scoring is set.

  6. Click the red cross (top right) to close the course editor. Select the "Publish automatically" option to publish the change. 

    • The new element is not displayed in the course view until it has been published.

  7. Select the group task element in the course view and note the information on the tabs displayed.

    • In the "Overview" tab (far left), you can view a percentage and graphical evaluation for the groups.

    • Under "Participants" you have an overview of all groups participating in the task and the sub-process ("Step" column) in which the respective groups are located.
      When the group task is started, all groups are initially in the "Assignment" stage.
      No action on the part of the groups has yet taken place at this stage.
      A legend for the further steps can be found below the table.

      Above the table you can click on Modifications to be notified (by default once a day) about submissions.

    • In the "Edit task and sample solutions" tab you can edit an already created task and create new ones. Please note that a new task can only be assigned to the groups that have not yet started the task process.

    • If you want to simulate the view of your students on this course element, use the in-course role change (see Helpcard 10-021).

Problems or questions?