Delivering an online lecture - setting up my workspace optimally

AVIEW 10-035

What you need to know

You should adjust your workspace in advance optimally for your online lecture with alfaview.
If you are working with a monitor, then you must reduce the content to be shared and alfaview in each case so that both are visible next to each other on the monitor. In any case, you should avoid filming alfaview itself (otherwise you will get a tunnel effect).

Our tip: decouple and reduce the size of the presentation area in alfaview. This will give you more space to show other alfaview areas in a larger size (e.g. the chat and/or the camera images).
Important note: If you have problems scaling down the alfaview window for example, check if 125% is selected for scaling (see step 2, figure 2.4).

Maybe our video clip will also help you?

You can find more about "Split area" on HelpCard 10-040.

What you have to do

  1. Open the file you want to share, for example, a PowerPoint document.

    • The document opens in PowerPoint or similar presentation software.

  2. To be able to open alfaview and PowerPoint side by side on one monitor, you have to reduce the size of both applications.
    Therefore, if necessary, reduce the alfaview window that is open in full-screen mode (see Figure 2.1) and then drag the frame to make it as small as you want (see Figure 2.2). After that, also reduce the size of the window containing your PowerPoint document.

    Notes on sharing PowerPoint:

    • You don't need access to your notes in PowerPoint and want to present in presentation mode?
      > Then start the PowerPoint presentation in window mode (and not in full screen mode - otherwise the full screen of PowerPoint will overlay the alfaview window).
      To do this, click on "Set up slide show" in PowerPoint and select the "View by single person (window)" option there.

    • You need access to the notes area?
      > Present without presentation mode and share your document in "Edit mode" as shown in the screenshot.
      > If you want to present in PowerPoint's presentation mode, open your PowerPoint file in another version and put the notes as another window in the non-split area. Start the PowerPoint presentation in window mode (and not in full screen mode - otherwise the full screen of PowerPoint will overlay the alfaview window). To do this, click "Set up slide show" in PowerPoint and select the "View by single person (window)" option there.

    • If you have problems scaling down the alfaview window manually, check in your system settings in the "Display" in the "Scaling and Arrangement" section if 125% is selected (see Figure 2.4).

  3. Now divide an area of your desktop by clicking on .

    • The presentation area opens in alfaview.

  4. To detach the presentation area, hover the mouse pointer over the presentation area containing your shared document in the upper right corner of the alfaview space.

  5. There is now more space available in the alfaview room, so you can still enlarge the alfaview window if necessary.

    • On Figures 6.1 and 6.2 you can see an example of how the chat and camera images are available in the alfaview room in addition to the presentation once in "edit mode" (6.1) and once in presentation mode (6.2) and the decoupled presentation area.

    • Figure 6.1: PowerPoint in "Edit Mode"

    • Figure 6.2: PowerPoint in "Presentation mode" (window)

  6. If you want to "dock" the presentation mode back into the alfaview room, close the undocked window with the presentation area by clicking "Close", as shown in Figure 7.1.

    • The presentation area will be docked back into the window of the opened alfaview room.

Problems or questions?

IMZ | IT-Infrastructure Services

Log a support request with the Service Desk under "Alfaview" at servicedesk.hs-furtwangen.de.